Privacy Policy

Security and protection of your personal data

Protecting the confidentiality of the personal data you provide and safeguarding it against unauthorized access is a top priority for us. We therefore apply the utmost care and state-of-the-art security standards to ensure the highest possible level of protection for your personal data.

As a private-sector organization, we are subject to the provisions of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). We have implemented technical and organizational measures to ensure that data protection requirements are complied with both by us and by our external service providers.

Definitions

The legislator requires that personal data be processed lawfully, fairly, and in a transparent manner (“lawfulness, fairness and transparency”). To ensure this, we provide the following definitions used in this Privacy Policy:

Personal data

“Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

Processing

“Processing” means any operation or set of operations which is performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

Restriction of processing

“Restriction of processing” means the marking of stored personal data with the aim of limiting its processing in the future.

Profiling

“Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

Pseudonymization

“Pseudonymization” means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

Filing system

“Filing system” means any structured set of personal data which are accessible according to specific criteria, whether centralized, decentralized, or dispersed on a functional or geographical basis.

Controller

“Controller” means the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

Processor

“Processor” means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

Recipient

“Recipient” means a natural or legal person, public authority, agency, or another body to which personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law are not regarded as recipients; the processing of those data by such public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

Third party

“Third party” means a natural or legal person, public authority, agency, or body other than the data subject, the controller, the processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

Consent

“Consent” of the data subject means any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them.

Lawfulness of processing

Processing of personal data is lawful only if there is a legal basis for the processing. Legal bases for processing may include, in particular, those listed in Article 6(1)(a)–(f) GDPR:

a) The data subject has given consent to the processing of their personal data for one or more specific purposes;

b) Processing is necessary for the performance of a contract to which the data subject is party, or in order to take steps at the request of the data subject prior to entering into a contract;

c) Processing is necessary for compliance with a legal obligation to which the controller is subject;

d) Processing is necessary in order to protect the vital interests of the data subject or of another natural person;

e) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

f) Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

Information on the collection of personal data:

(1) The following information explains the collection of personal data when using our website. Personal data include, for example, name, address, email addresses, and user behavior.

(2) If you contact us by email, the data you provide (your email address and, where applicable, your name and phone number) will be stored by us in order to answer your questions. We delete the data arising in this context after storage is no longer necessary, or we restrict processing if statutory retention obligations apply.

Collection of personal data when visiting our website

When you use our website for informational purposes only—i.e., if you do not register or otherwise transmit information to us—we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which are technically necessary for us to display the website to you and to ensure stability and security (legal basis: Article 6(1) sentence 1 lit. f GDPR):

  • IP address

  • Date and time of the request

  • Time zone difference to Greenwich Mean Time (GMT)

  • Content of the request (specific page)

  • Access status/HTTP status code

  • Amount of data transferred in each case

  • Website from which the request originates (referrer)

  • Browser

  • Operating system and its interface

  • Language and version of the browser software

Children

Our services are generally directed at adults. Persons under 18 should not submit any personal data to us without the consent of their parents or legal guardians.

Rights of the data subject

(1) Withdrawal of consent

Where processing of personal data is based on consent, you have the right to withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal. To exercise the right of withdrawal, you may contact us at any time.

(2) Right to confirmation

You have the right to obtain from the controller confirmation as to whether personal data concerning you are being processed. You can request confirmation at any time using the contact details provided below.

(3) Right of access

Where personal data are processed, you may request access to your personal data and the following information at any time:

  • the purposes of the processing;

  • the categories of personal data concerned;

  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations;

  • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;

  • the existence of the right to request rectification or erasure of personal data, or restriction of processing, or to object to such processing;

  • the existence of the right to lodge a complaint with a supervisory authority;

  • where the personal data are not collected from the data subject, any available information as to their source;

  • the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

Where personal data are transferred to a third country or an international organization, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

We provide a copy of the personal data undergoing processing. For any further copies requested, we may charge a reasonable fee based on administrative costs. Where the request is made by electronic means, the information shall be provided in a commonly used electronic form, unless you request otherwise. The right to obtain a copy must not adversely affect the rights and freedoms of others.

(4) Right to rectification

You have the right to request without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

(5) Right to erasure (“right to be forgotten”)

You have the right to request that personal data concerning you be erased without undue delay, and we are obliged to erase personal data without undue delay where one of the following grounds applies:

  • the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;

  • you withdraw consent on which the processing is based pursuant to Article 6(1)(a) or Article 9(2)(a) GDPR, and there is no other legal ground for the processing;

  • you object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object pursuant to Article 21(2) GDPR;

  • the personal data have been unlawfully processed;

  • the personal data must be erased for compliance with a legal obligation under Union or Member State law to which the controller is subject;

  • the personal data were collected in relation to the offer of information society services pursuant to Article 8(1) GDPR.

Where the controller has made the personal data public and is obliged to erase them, the controller shall, taking account of available technology and implementation costs, take reasonable steps, including technical measures, to inform controllers processing the personal data that the data subject has requested the erasure of any links to, or copy or replication of, those personal data.

The right to erasure does not apply to the extent that processing is necessary:

  • for exercising the right of freedom of expression and information;

  • for compliance with a legal obligation which requires processing under Union or Member State law; or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

  • for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) GDPR;

  • for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) GDPR, insofar as the right to erasure is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

  • for the establishment, exercise, or defense of legal claims.

(6) Right to restriction of processing

You have the right to request restriction of processing of your personal data where one of the following applies:

  • you contest the accuracy of the personal data, for a period enabling the controller to verify the accuracy;

  • the processing is unlawful and you oppose the erasure of the personal data and request restriction instead;

  • the controller no longer needs the personal data for the purposes of processing, but you require them for the establishment, exercise, or defense of legal claims; or

  • you have objected to processing pursuant to Article 21(1) GDPR pending verification whether the legitimate grounds of the controller override yours.

Where processing has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or of a Member State.

To exercise the right to restriction of processing, you may contact us at any time using the contact details provided below.

(7) Right to data portability

You have the right to receive the personal data concerning you which you have provided to us, in a structured, commonly used, and machine-readable format, and you have the right to transmit those data to another controller without hindrance from us, where:

  • the processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) GDPR, or on a contract pursuant to Article 6(1)(b) GDPR; and

  • the processing is carried out by automated means.

In exercising your right to data portability, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible. The exercise of the right to data portability shall be without prejudice to the right to erasure. This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

(8) Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions. We will no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing serves the establishment, exercise, or defense of legal claims.

Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, including profiling to the extent that it is related to such direct marketing. If you object, the personal data will no longer be processed for these purposes.

In connection with the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

You also have the right to object, on grounds relating to your particular situation, to processing of personal data concerning you for scientific or historical research purposes or statistical purposes pursuant to Article 89(1) GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

You can exercise your right to object at any time by contacting the controller.

(9) Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

  • is necessary for entering into, or performance of, a contract between you and the controller;

  • is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights, freedoms, and legitimate interests; or

  • is based on your explicit consent

In such cases, the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain human intervention, to express your point of view, and to contest the decision.

You may exercise this right at any time by contacting the controller.

(10) Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

(11) Right to an effective judicial remedy

Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, you have the right to an effective judicial remedy if you consider that your rights under the GDPR have been infringed as a result of processing of your personal data not in compliance with the GDPR.

Name and contact details of the controller (Article 4(7) GDPR)

G-ALLERY

Paul-Lincke-Ufer 7a

D-10999 Berlin

Email: art@g-allery.com

Data protection contact

Name: Stella-Marie Allery

Address: Paul-Lincke-Ufer 7a, 10999 Berlin

Email: info@g-allery.com